Scheduling that flows for therapy and wellness practices
Appointments, client records, invoicing, reminders and online booking — across every practitioner and every location, in one calm place. Designed by therapists, for therapists.
No credit card required · Full access to every feature · Cancel anytime
Efficiency Flows
Run your whole practice from one place
Everything below is included on every plan — and in your free trial.
A calendar that flows
Day and week views across every practitioner and location. Drag to reschedule, set recurring appointments — weekly, fortnightly or “every 2nd Wednesday” — and let clash protection catch mistakes before clients do.
- Drag-and-drop rescheduling
- Recurring appointments & clash detection
- Filter by venue or practitioner
Clients book themselves, day or night
Your own public booking page with live availability per practitioner, service and venue. Full? Clients join the waitlist and get promoted automatically when a slot frees up.
- Live availability, per-practitioner pricing
- Waitlist with automatic promotion
- Classes & courses bookable online too
Get paid without chasing
Tax-aware invoices generated straight from appointments, per-location bank accounts, and online payments through Stripe, PayPal or Square — clients settle up from their portal.
- Invoice from appointment in one click
- GST/VAT handled per service
- Stripe, PayPal & Square built in
Reminders that end no-shows
Automatic email and SMS reminders on your schedule, with editable templates and a full message log. Set it once and watch your no-show rate fall.
- Email + SMS, configurable timing
- Editable templates with variables
- Every message logged
And everything else your practice needs
Client records
Searchable records with treatment notes, appointment history and custom intake forms.
Client portal
Clients book, reschedule, pay invoices and complete forms — always in sync with your records.
Classes & courses
Per-session classes and whole-series courses with seat limits, rosters and waiting lists.
Reports & insights
Revenue by location and practitioner, booking trends, cancellations and no-show rates.
Staff & roles
Working hours, venue and service assignments, price overrides and role-based access.
Calendar sync
Live feeds into Google and Outlook calendars for every practitioner.
Loved by practices like yours
“We moved three locations onto Wellspring in a weekend. The calendar just makes sense — my reception team stopped double-booking overnight.”
“The client portal changed everything. Clients book and pay themselves, intake forms arrive before the first session, and I get my evenings back.”
“SMS reminders paid for the subscription in the first month. No-shows dropped so much I opened up two extra clinic days.”
Your clients trust you. You can trust Wellspring.
Client records are sensitive. We treat them that way.
Your data stays yours
Every clinic’s data is fully isolated. Nobody outside your practice can ever see your clients or records.
Role-based access
Staff see only what their role allows. Admins control exactly who can do what.
Every action accounted for
A full audit trail of administrative actions, so you always know what changed and when.
High-level security
Encrypted connections, secure authentication and unlimited file storage on every plan.
Every subscription plants a tree with the Woodland Trust — a percentage of your subscription goes to charity.
Plans that grow with you
Start with a free 30-day trial of everything. Pick a plan when you’re ready.
Every plan includes: 100% free support · unlimited admin users · unlimited file storage · all features — plans differ only by practitioners and locations.
Solo
Simplified scheduling for solo practitioners, thriving with efficiency.
- Up to 1 practitioner
- Up to 1 location
- Payment to 1 bank account
Planted
Root your scheduling across multiple locations, cultivate collaboration.
- Up to 3 practitioners
- Up to 3 locations
- Per-location bank accounts
Grow
Nourish your scheduling needs across multiple users and locations, fostering growth.
- Up to 6 practitioners
- Up to 6 locations
- Per-location bank accounts
Increase
Amplify your scheduling capacity across expanding teams and locations as you expand.
- Up to 9 practitioners
- Up to 9 locations
- Per-location bank accounts
Thrive
Flourish with comprehensive scheduling solutions for large teams and expansive networks.
- 10+ practitioners
- 10+ locations
- Per-location bank accounts
Every subscription plants a tree with the Woodland Trust. Gift vouchers, memberships, promo codes and signed disclaimers available on Planted and above.
Questions, answered
How does the 30-day free trial work?+
Sign up in under two minutes and you get full access to every feature for 30 days — no credit card required. Pick a plan when you’re ready, or simply walk away. No strings.
Do I need a credit card to start?+
No. You only enter payment details if you decide to subscribe after your trial.
Can I change plans later?+
Yes — upgrade or downgrade anytime from your billing page, and the change applies immediately.
Will my clients find it easy to use?+
Yes. Clients book through a simple public booking page and manage everything — rescheduling, invoices, payments, forms — from a clean portal. No app to install.
Is my data secure?+
Every clinic’s data is fully isolated, connections are encrypted, and access is controlled by role. You can export your data at any time.
What support is included?+
100% free support on every plan, plus a searchable knowledge base with step-by-step guides covering every feature.
Ready for scheduling that flows?
Set up your practice in minutes. Free for 30 days — every feature, no credit card.
Start your free 30-day trialNo credit card required · Cancel anytime